Online with Firefly & Parents' Evening System

Online with Firefly

Click on the Firefly logo to be taken to the Firefly login screen

The Virtual Learning Platform (VLP) used by the school is called Firefly. Firefly is used for many purposes that can be broadly categorised as communicating with students and parents. Some of these are:

  • For setting tasks for students, e.g. homework.
  • For online reporting to parents.
  • For sharing information from the school.
  • For sharing news from the school.
  • For alerting parents to unusual events such as closure due to adverse weather.
  • For authorising logging into other systems.

Important Information

Important detailed information on using Firefly, that every parent and student needs to be aware of
(PDF document) Click here for information about using Firefly

A letter re access to Firefly
(PDF document) Click here for guidance on logging in to Firefly

To view your child's reports please ensure that you log into Firefly as a parent.

General Help for Firefly can be found here

The Firefly App

Although we recommend accessing Firefly from a computer/Internet, there is a phone app which many find convenient. To access Firefly using the app you will need the school code which is kowa

Scrolling down the Parents' Dashboard will reveal a link for the Parents' Evening system from SchoolCloud, while clicking on the Browse Site button will reveal an icon for each child that you are linked to on Firefly, and which will enable you to see their reports.

Logging in to Firefly

The login panel should look as in the image on the left, below. To log in as a parent please bear in mind the following:

1. Avoid logging in as your child, this often happens when computers are shared.

2. Make sure you are logging in using the login panel as shown. As a parent you won't want to be using the "Login for GOVERNORS, STUDENT TEACHERS and OTHER TMP Users" login, so look for "STUDENTS, PARENTS and STAFF". If it does not say "Login for STUDENTS, PARENTS and STAFF" as where ringed in red, the text ringed in blue will read "Login for STUDENTS, PARENTS and STAFF" - click on this to change to the correct login panel.

3. If using Firefly for the first time your parent's account will need to be activated. To start this process click on the text ringed in green below.

4. Whether logging in, or activating your account, use the email address you have given to the school as your username. Changes take 24 hours to become effective.

5. If you experience difficulty logging in to Firefly, please contact IT support on 01934 745356

Firefly will inform a parent of their child's reports, timetabling and homework tasks, together with more general subject matter, news items, letters, blogs, and detailed calendar.

Logging in with Firefly

Your Firefly login is also used to allow you to log into the Kings of Wessex website and the Schoolcloud Parents' Evening System. The first time that you do this you will be asked to authorise the app.

Logging into the Kings of Wessex website allows the primary carer to view their child's timetable (also viewable on Firefly), together with some customised information not on Firefly, such as exam schedules and Year 11 mentoring and revision schedules.

The image below shows where to find the "Kow Login" logging in with Firefly button under the Home section of the menu. Simply click on the menu item and then on the Firefly logo on the following screen. If you are already logged into Firefly you will then be automatically logged into the Kings website.

Parents' Evenings

In each academic year there is one Parents' Evening per year group, when subject staff are available to talk with you about your child's progress.

Parents' Evenings are organised by an electronic booking system. A letter will be sent to families prior to an event; bookings can be made by parents on line up to 48 hours before the consultation evening. Where students have two family homes we would ask parents to liaise, with regards to appointments, and attend these meetings jointly.

Arrangements can be made at other times to meet the Tutor, Head of House or other teachers if problems arise. Please do not hesitate to contact us if you have any concerns about your child's education. If there are problems with your son or daughter at home we would also like to know as soon as possible. We are always pleased to see parents by appointment.

Parents' Evening System

The Parents' Evening system enables you to book your appointments online. Appointments will be between 4pm and 7pm.

You will login to the Parents' Evening system using your Firefly login details. Just click the Login with Firefly button.

Booking for appointments normally opens at 10am on the Saturday two weeks and four days before a Parents' Evening. There are only a maximum of 33 appointments for any teacher, and potentially many more parents who would like an appointment, so it is advisable to book early.

Occasionally appointments you may have booked in for the Parents' Evening will have to be changed in order to assign a correct teacher for the class. When this happens we will always try to keep to the same time as closely as possible, and you will be notified of any change by automatic email from the system.

(PDF document) Parents' Evening System - User Guide

Virtual Parents' Evening

Because of the situation with the coronavirus, Parents' Evenings will take place via a video call. This is done using the same system from SchoolCloud that is used for booking appointments.

Help from the School Cloud website is available Click here for info on using the Parents' Evening System video call

Or download a document with this information (PDF document) from our website

Multiple Parents/Teachers on a Video Call

Parents' Evening now supports more than one parent or teacher in a call.

How do we set multiple teachers to join appointments via video call?

Up to 3 teachers, in different locations, can be part of the same video call with a parent. They must be booked together in a single appointment, and the class needs to be set up in Configure Evening > Class Teachers with multiple teachers, ensuring you select the An appointment will all teachers at the same time option. Please see the following help article How to use the Class Teachers page for more information.

How do we invite a second parent/guardian to join an appointment via video call?

Once an evening is set to be held via video parents can grant an additional parent/guardian access to their appointments. The details of how they do this are explained at the foot of the parent guide, which you can supply direct to your parents - they do not need to be logged in to view it.

Note that a call can have a maximum of 4 people in it at any one time. In cases where a school has assigned 3 teachers to take joint appointments for a class, a parent can still invite a guest, but once the number of participants in the call reaches 4 no further people can join it (unless one of them leaves).

Using Microsoft Teams

If this Powerpoint presentation will not display you may download the presentation by clicking here

Acceptable Use Agreement For Online Virtual Learning Platforms

If this Word document will not display (because of browser settings) you may download the document by clicking (MS Word document) here

Document Viewers

A number of documents that can be downloaded require special viewers to be installed. Some links to some of these are listed here.

Click here for the Microsoft Powerpoint page.

(PDF document) Click here for the Adobe Reader page.