Parents' Evenings


In each academic year there is one Parents' Evening per year group, when subject staff are available to talk with you about your child's progress.

Parents' Evenings are organised by an electronic booking system from SchoolCloud. A letter will be sent to families prior to an event; bookings can be made by parents on line up to 48 hours before the consultation evening. Where students have two family homes we would ask parents to liaise, with regards to appointments, and attend these meetings jointly.

Arrangements can be made at other times to meet the Tutor, Head of House or other teachers if problems arise. Please do not hesitate to contact us if you have any concerns about your child's education. If there are problems with your son or daughter at home we would also like to know as soon as possible. We are always pleased to see parents by appointment.

Parents' Evening System


The Parents' Evening system enables you to book your appointments online. Appointments will be between 4pm and 7pm.

You will login to the Parents' Evening system using your Firefly login details. Just click the Login with Firefly button.

Booking for appointments normally opens at 10am on the Saturday two weeks and four days before a Parents' Evening. There are only a maximum of 33 appointments for any teacher, and potentially many more parents who would like an appointment, so it is advisable to book early.

Occasionally appointments you may have booked in for the Parents' Evening will have to be changed in order to assign a correct teacher for the class. When this happens we will always try to keep to the same time as closely as possible, and you will be notified of any change by automatic email from the system.

(PDF document) Parents' Evening System - User Guide

Virtual Parents' Evening

Because of the situation with the coronavirus, Parents' Evenings will take place via a video call. This is done using the same system from SchoolCloud that is used for booking appointments.

Help from the School Cloud website is available Click here for info on using the Parents' Evening System video call

Or download a document with this information (PDF document) from our website

Multiple Parents/Teachers on a Video Call

Parents' Evening now supports more than one parent or teacher in a call.

How do we set multiple teachers to join appointments via video call?

Up to 3 teachers, in different locations, can be part of the same video call with a parent. They must be booked together in a single appointment, and the class needs to be set up in Configure Evening > Class Teachers with multiple teachers, ensuring you select the An appointment will all teachers at the same time option. Please see the following help article How to use the Class Teachers page for more information.

How do we invite a second parent/guardian to join an appointment via video call?

Once an evening is set to be held via video parents can grant an additional parent/guardian access to their appointments. The details of how they do this are explained at the foot of the parent guide, which you can supply direct to your parents - they do not need to be logged in to view it.

Note that a call can have a maximum of 4 people in it at any one time. In cases where a school has assigned 3 teachers to take joint appointments for a class, a parent can still invite a guest, but once the number of participants in the call reaches 4 no further people can join it (unless one of them leaves).